Self Tapes

What to do  #

Self tapes have become the most common first round of auditioning.  They are created through the client’s page. 

In TagMin, Self-tapes are a treated just like Meetings, with ‘Submit by’ times and dates in place of ‘Meeting’ times and dates.  

Many Casting Directors/Production Companies will state their preferred method of taping. The most common of these are: WeTransfer, TagMin Tapes, DropBox and Vimeo. 

How to do  #

1. Create Self Tape on Tagmin  #

  1. Go to the client’s TagMin page by searching their name in the client search bar on the top left of the screen or by scrolling through the Client tab.  
  2. Once on the client page, find the Self Tape tab and press the “+” button.            
  3. Import client booking by typing the name of the project into the search field. If you cannot find the name of the booking double check on Spotlight and see if you can find the original Submission. 
  1. If the request has come in on the day of the submission, Spotlight won’t have imported the information yet. You can import this information by clicking on the small Spotlight icon on the top right and searching for the relevant job. 
  1. Make sure you are importing the correct booking – some submissions may have similar names eg. there may be multiple submissions for 2McDonalds”. Check it is the right one. 
  2. Fill in the ‘submit by’ date. This is the time and date that the casting director has said they want the tape by. If a time is specified please add it, if not leave it at 00:00:00 and it will not show a time in the email to client. 
  3. With: This should autofill. If not, make sure you link contact to the relevant name. To do this, click on the link symbol and a box will open which offers “link contact” (see image). Click on the pencil icon and start typing contact’s name. If it does not appear, it is not in our system and will have to be added.   Go to the option “create contact” and manually add all detail here. Click the red “LINK” button and the contact will be added to our system. You MUST make sure there is a contact to link this to before completing the booking. 
  4. Booking type: Commercial/Stage/Film etc. 
  5. Project title: Make sure this is filled with a relevant name. 
  6. Summary: Should auto-fill, if not copy any info from the original breakdown. 
  7. Role: As above 
  8. Role Description: As above 
  9. Meeting type: Is it an Audition/Chat/Screen test? 
  10. Notes for Client: In the “notes for client” section, fill in how the booking came in and how. Example: Maddy Hinton called/Laura from Hammond Cox emailed), plus anything the client will need to know about. Example: ‘use a German accent/wear a suit’ etc.  
  11. You can copy over information from any emails received here. 

2. Contact client   #

  1. Check their Contact Preferences. 
  2. If possible, phone with all information. If not make sure you email/Whatsapp all information asking for confirmation asap. 
  3. If you have to leave a message, email or whatsapp, make sure you ask them to call you back to confirm. 
  4. Update Status on TagMin.Send them TagMin email and forward any relevant scripts or info that have been sent. 

3. Status  #

  • Client Told: Yes/No/Left Message 
  • Client Attending: Unconfirmed/Yes/Passed 
  • Status Notes: Any relevant info. Ie; client is out of the country but will confirm attendance by tomorrow. 
  • Feedback: This box is for after meeting, if contact has any feedback for the client, please put it in here, as well as passing it directly onto the client themselves. 

4. Weekly Journal  #

  1. Record incoming information (phone call or email from casting director/production company) in relevant section of WJ, starting with date of contact, your initials, the client initials, who the contact is and what it’s about. 
  2. Log the Meeting under the CASTINGS heading, starting with date of meeting, initials of client and details of who it’s with and what it’s for. 

5. Save and post links to Self Tape  #

When the client submits their tape, you need to post a link to it on the Meeting Preview

  1. This needs to be downloaded and then saved in ACT Docs>Client Video>Client File>Self Tape. 
  2. Once uploaded, copy the link to the tape by clicking on the 3 dots next to the name of the tape. 
  3. Click ‘Copy Link’ 
  4. Go to the Meeting Preview, Self Tape section (You can find this either from the Weekly Journal or the ACT links page here.) 
  5. Type in the initials of the client and the tape information. 
  6. Highlight the information, right click and select ‘Add Link’. 
  7. Paste the link into the box. 
  8. Go to the Weekly Journal, mark the tape as Sent and highlight it in yellow.