During the Covid-19 pandemic, we purchased a monthly Pro Zoom contract allowing us unlimited time limit on our meetings. We use this Zoom account throughout each working day and for our Monday Meetings.
However, from time-to-time individuals within the agency may have need of a Pro Zoom account for an industry related activity, such as a play reading. IF your Zoom call is industry related AND your Zoom call is before 10am or after 6pm, you can request to use the Pro Zoom account.
Please make a request from the agency, preferably at Monday Meeting. If you need a quick response then use the WhatsApp group to ask.
What to do #
If you an AOD and someone has requested and granted the use of the Zoom account:
- Log into Zoom as ACT
- Schedule a Meeting, filling in the relevant boxes (do not use our personal ID, instead “Generate Automatically”)
- Update the Outlook Calendar with the details
- Send the member the details of the Zoom meeting
- Add note to the WJ
How to do it #
- Go to Zoom.us Select “Sign In”
- Select “Sign in with Google”
- Select “actorscreativeteam”
- Select Schedule a Meeting Topic: Give the event a title
- Description: Say which ACT member is using the account and why
- Fill in Date and Time information
- Registration is usually not required
- Meeting ID: *IMPORTANT* Make sure Generate Automatically is checked
- All other settings should be generally OK as they are
- Select Save
- In the next screen select Copy Invitation
- Update Outlook Calendar Go to Outlook (the emails)
- At the bottom of the left hand panel, select the calendar
- Select the date and fill in the information
- Select Add a Description and paste in the link
- Select the Envelope icon, in the left-hand panel to go back to the Email screen
- Send an email to the member pasting the link into the body of the email
- Add the details to the Weekly Journal
