To view all invoices, use the ‘jump to’ button and select invoices. From there you can adjust exactly which invoices you want to view.
Alternatively, use the ‘Records’ tab at the top of your TagMin screen. When TagMin says ‘Records’, what they really mean is financial statements.
When you create a job record, fill in as much information on the job as you can, if it hasn’t already copied over automatically. Use the notes field.
- All fees and monies to be paid (ie basic shoot fee, wardrobe, engagement fee, expenses, etc.) NB if the amount is for a buyout, please also enter the terms of the buyout (e.g.: 1 year TV from Jan 2013)
- Put the date to be invoiced in the ‘Invoice on/after’ box. This is AS IMPORTANT AS THE FEE. The date to be invoiced will usually be the date after the shoot is completed, or the first day of work for theatre jobs. This way, the job will show up on the ‘Jobs to be invoiced’ list
How to find “jobs to be invoiced”: pull up from ‘Reports’ by selecting the ‘Invoices’ tab. Use drop down menu in “Filter by type” and select ‘Jobs due to be invoiced’
- Cross-reference the ACT sliding scale if you’re not sure how much commission we should be taking.
- If the person we will need to invoice is one of the ‘contacts’ already listed, click on the contact and tick the ‘to invoice’ box. This way, they will automatically already be linked to the invoice.
- Where the fee for the job also has an AGENCY FEE: ( e.g. the breakdown includes the phrase £500BSF plus 20% agency fee), then this amount also needs to appear on the invoice as a separate item (which will be commissionable at the same rate as the other fees). ACT policy is that the fee for the job and the agency fee are added together as a total. The commission due to ACT is then (for a commercial) 12.5% of the total. This way the actor gets paid slightly more for the job, while ACT still receives the usual commission.